Asserma Sàrl est la première agence de recrutement spécialisée dans la sélection de Cadres administratifs et Gestion pour les Family Offices et le recrutement de personnel de maison créée en Suisse Romande. Une expérience de 30 ans au service d'une clientèle exclusive et exigeante, nous permet de bien comprendre ses besoins et de procéder à une sélection rigoureuse des candidats afin de répondre aux attentes de nos clients.
For one of our clients, we are looking for an:
EXECUTIVE ASSISTANT FR/ ENG (100%)
ROLE
Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:
- Answering and filtering incoming telephone calls
- Managing a complex agenda and arranging meetings with internal and external stakeholders
- Sorting all incoming correspondence and highlighting priorities
- Typing high-quality written materials both in French and English
- Managing contacts and mailing database
- Efficient retrieving and filing system
- Reception of high-level visitors
- Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
- Coordinating travels for the Chairman and key business stakeholders
- Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
- Expense claims, processing invoices and liaising with accounts department for payments follow up
PROFILE
- Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification
- Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
- Resourceful, high attention to details, able to anticipate and solve problems autonomously
- Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities
- Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
- Excellent written and verbal communications skills both in French and English (C2)
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry.
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